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Privacy Policy

At Bott and Co Solicitors Ltd we recognise that your privacy is important. We value your trust and confidence and are firmly committed to protecting the privacy of our clients and visitors to our website. Bott and Co Solicitors Ltd is equally committed to protecting the privacy of the information that it gathers.

The following documents describe the privacy practices of Bott and Co Solicitors Ltd. Below you can find detailed information on when and why we process personal information necessary for the purposes of legitimate interests, how we use it and the limited conditions under which we may disclose it to others. We have provided information on how Bott and Co Solicitors Ltd handles the information it gathers.

1. Cookie Use

For the purpose of legitimate interests between us it is necessary for this website to use cookies. In fact, most websites you visit will use cookies in order to improve your user experience by enabling that website to ‘remember’ you, either by creating session cookies (for the duration of your visit) or persistent cookies (for repeat visits). This makes the interaction between you and the website faster and easier. If a website does not use cookies, it will think you are a new visitor every time you move to a new page on the site – for example, when you enter your login details and move to another page it will not recognise you and it will not be able to keep you logged in. Cookies are also used to enable help target advertising or marketing messages based on your location and/or browsing habits. Cookies may be “first party cookies” (set by the website you are visiting) or “third party cookies” (set by other websites who run content on the page you are viewing). Third Party cookies assist with collating information to assist with analytics or targeted marketing.

What is in a cookie?

A cookie is a simple unique text file stored on your computer or mobile device by a website server. Only that website’s service is able to retrieve or read the contents of the cookie. It will contain some information such as the URL of the website, a unique identifier and some digits and numbers.

What to do if you don’t want cookies to be set

Some people find the concept of cookies intrusive. If you prefer, it is possible to block cookies or even to delete cookies that have already been set; but you need to be aware that you might negatively affect the manner in which this website responds to you and may prevent you from using certain parts of the site.

Should you wish to control the manner in which Cookies are handled on your computer, we suggest consulting the Help section of your browser.

2. Bott and Co Solicitors Ltd Web Analytics Service

This site uses Hotjar web analytics service. The service may record mouse clicks, mouse movements, scrolling activity as well as any text you type in this website, except text in password fields. Bott and Co Solicitors Ltd does not collect personally identifiable information that you do not voluntarily enter in this website. Bott and Co Solicitors Ltd does not track your browsing habits across other web sites or text inputted in password fields. We are using the information collected by the Hotjar service to improve our service to you, improve our website, make it more user-friendly and monitor that it is performing correctly.

3. Client information collected by Bott and Co Solicitors Ltd

The information collected by our website may include:

i. Any personal details you enter and submit, such as name, address, email address, etc.

ii. Your IP address, referrer, web pages that you visit and any other data normally stored in website logs.

iii. Session information stored in cookies that are used to ensure accurate data is extracted from our systems. These cookies do not include any personal data.

iv. Under no circumstances will we hold credit card details, expiry date and security codes in our database.

v. In order to improve our service telephone calls may be recorded and/or monitored.

4. How Bott and Co Solicitors Ltd handles the collected client information

Any information we collect will be used in accordance with applicable laws for the following purposes:

i. To comply with legal requirements such as the Solicitors Regulatory Authority or General Data Protection Regulation.

ii. In certain cases, we may use your email address to send you information about our products and services. In such a case, you will be offered the option to opt in/out.

iii. We may use personal information to provide the Bott and Co Solicitors Ltd’s service.

iv. We may use personal information for auditing, research and analysis to operate and improve Bott and Co Solicitors Ltd’s technologies and services.

v. We may share aggregated non-personal information with third parties.

vi. When we use third parties to assist us in processing your personal information, we require that they comply with our privacy policy and any other appropriate confidentiality and security measures.

vii. We may share information with third parties in limited circumstances, including when complying with legal process, preventing fraud or imminent harm, and ensuring the security of our network and services.

viii. When you send email or other communication to Bott and Co Solicitors Ltd, we may retain those communications in order to process your enquiries, respond to your requests and improve our services.

ix. All your data you hold with us is backed up at separate physical premises with technical and organisational measures equal to the premises where the original data is held. This is to ensure that your data is not lost or destroyed should the original be destroyed without your instructions.

Except as described herein, we do NOT disclose your information to nor share your information with third parties.

5. Data Protection 1998 (DPA), General Data Protection Regulation

Bott and Co Solicitors Ltd will do its utmost to ensure that its registration requirements pursuant to the DPA (including any statutory modification or re-enactment such as General Data Protection Regulation) are fully complied with at all times. As is necessary for the purposes of legitimate interests, Bott and Co Solicitors Ltd will use your data (Data) in the progression of your matter and Bott and Co Solicitors Ltd will act as a “data controller” (for the purposes of the DPA and GDPR) of your data. Specifically we will use your data for the purpose of progressing your claim (including through Court, Counsel, Arbitrators, National Enforcement Bodies and Solicitor Agents), populating a Claim Notification Form, sending Protocol Letters and making searches; such as AskMID (Motor Insurance details), Medco (medical expert allocation), ELTO (Employer Insurance details) and any other search in the progression of your matter.

Bott and Co Solicitors Ltd complies at all times with its obligations under the DPA and GDPR, including but not limited to, taking appropriate technical and organisational measures against unauthorised or unlawful processing of personal data and against accidental loss or destruction of, or damage to personal or special personal data. When considering what measures are appropriate, Bott and Co Solicitors Ltd shall have regard to the state of good practice, technical development and the cost of implementing any measures to ensure a level of security appropriate to the harm that might result from such unauthorised or unlawful processing or accidental loss or destruction, and to the nature of the data to be protected. To this extent Bott and Co Solicitors Ltd has acquired Cyber Essentials Plus accreditation.

Bott and Co Solicitors Ltd will do its utmost to store your data within a Member State of the European Union. However some of your data may be transmitted to a country not providing adequate protection within the meaning of Directive 95/46/EC. If data does leave the EU, Bott and Co Solicitors Ltd will do its utmost to ensure equivalent levels of protection and security for your data. Examples of when and how data under the control of Bott and Co. Solicitors Ltd may travel outside of the EU is if your data is stored within Amazon Web Service hosted environment as in the case of MailChimp, an email marketing solution.

You have the right to access any information we hold about you in a common machine readable format free of charge, unless your request is excessive or repetitive. We will process your request without undue delay.

You have the right to ensure your data is rectified and/or erased as per the GDPR. To inform us of your desire to implement either of this rights, please contact us using our online contact form or call the office and ask for either David Bott or Susan Luya, our Information Security Manager. Bott and Co. Solicitors Ltd will make sure they comply with your request with the relevant time period allowed by law, whilst not contravening any other Regulatory body under which they operate.

6. Information security and communication from Bott and Co Solicitors Ltd to clients

Bott and Co Solicitors Ltd maintains a strict “no-spam” policy. Your email address will not be sold to a third party.

Bott and Co Solicitors Ltd may automatically add your email address to our mailing list to which we may send emails containing news, announcements, new feature information and other Bott and Co Solicitors Ltd related information.

You can at any time unsubscribe to this mailing list by selecting the unsubscribe option within the email.

Because some communication with our clients is necessary to adequately provide our services, clients cannot opt-out of receiving administrative emails related to their matters. Such email may include confirmation of a registration or purchase, account status emails, or communication during the process.

We take appropriate security measures to protect against unauthorised access to or unauthorised alteration, disclosure or destruction of data. These include internal reviews of our data collection, storage and processing practices and security measures, as well as physical security measures to guard against unauthorised access to systems where we store personal data. Our security measures include:

Cyber Essentials Plus Certified
Access Controls
McAfee Antivirus
Online Security
Encryption in various situations

We restrict access to personal information to Bott and Co Solicitors Ltd employees, contractors and agents who need to know that information in order to operate, develop or improve our services. These individuals are bound by confidentiality obligations and may be subject to discipline, including termination and criminal prosecution, if they fail to meet these obligations.

If Bott and Co Solicitors Ltd becomes involved in a merger, acquisition, or any form of sale of some or all of its assets, we will provide notice before personal information is transferred and becomes subject to a different privacy policy.

When we receive formal written complaints posted using our contact page, it is Bott and Co Solicitors Ltd’s policy to contact the complaining user regarding his or her concerns. We will cooperate with the appropriate regulatory authorities, including local data protection authorities, to resolve any complaints regarding the transfer of personal data that cannot be resolved between Bott and Co Solicitors Ltd and an individual.

7. Policy Modifications

We may change this Privacy Policy from time to time especially when new Regulation or better practices become available to us. When Bott and Co Solicitors Ltd makes changes to this Privacy Policy, the updated version will be posted on this page. We encourage you to visit this page periodically.

8. Contacting us about Privacy

If you have any questions about our privacy statement, the information we have collected from you online, the practices of this website, or your dealings with this website, please contact us by using our contact form.